Senior Bookkeeper - Property Management

Company: Pilot Ventures LLC
Location: Seattle
Posted on: November 16, 2024

Job Description:

Job description

Do not wait to apply after reading this description a high application volume is expected for this opportunity.
Pilot Property Management is a locally-owned company managing more than 1,100 apartment units in the greater Seattle area. We're looking for an experienced Bookkeeper to join our team. This is a full-time hybrid position, requiring at least three days/week in our Seattle office, with an approximate schedule of Monday-Friday, 8am-5pm.

The Role

The Senior Bookkeeper is responsible for the supervision of the Property Bookkeeping team members and full charge property bookkeeping. They will oversee a monthly accounting cycle for a diverse portfolio of properties, including general ledger accounting activities, balance sheet reconciliations, preparation of monthly property financial reporting packages, and collaborating with property managers to ensure accurate, timely, and complete property execution from a financial standpoint. This role requires strong supervisory skills, as well as collaboration with other departments. The ideal candidate will have experience with Microsoft Office, QuickBooks, and AppFolio.

Responsibilities & Duties
The following describes the general nature and level of the work performed by the individual and is not intended to be all-inclusive. It represents essential elements and criteria necessary to successfully perform the job. It is generally agreed that other duties may be assigned from time to time.Collaborate with Property Managers and the Company Controller to ensure that department and company goals are met
Cash flow management
Accounts Payable: enter invoices for payment, sort and mail checks, digitize and file payables (electronic and hard copies), and cut checks as needed
Accounts Receivable: process income for properties (posting into AppFolio, electronic deposits), take deposits to banks, and assist in tenant account reconciliation (outstanding credits/balances)
Prepare financial statements
Month end reconciliation and close
Process owner distributions
Contact AP vendors for missing/incomplete invoicing
Obtain W-9s for all vendors and prepare year-end 1099s and other tax and regulatory filings as needed
Proactively identify and research invoice discrepancies
Assist team with additional tasks as needed such as filing, processing tenant move outs, and onboarding new properties
Contribute to process and policy development and maintenance
Support training and mentorship across the team
Delegate workload across bookkeeping and administrative personnel as appropriate
Supervise Property Bookkeeping team and activities
Effectively communicate and collaborate with team members and clients in a timely manner
Uphold company values and provide excellent customer service

Qualifications and SkillsMinimum of three years of relevant experience in property management accounting
Minimum of two years proven experience as a team supervisor
Proficient with PCs and Microsoft 365
Experience working in property management and accounting software required, AppFolio preferred
Good communicator who enjoys working with a dedicated team
Analytical and problem-solving skills
Attention to detail and high level of accuracy
Strong organizational skills to maintain efficiency standards
Ability to address discrepancies and implement corrective processes
Maintain a flexible attitude and approach toward a variety of assignments
Accept constructive criticism and give appropriate feedback
Self-starter who can work independently
Must pass criminal background check

Compensation & Benefits

$70,000 - $85,000
Company-paid comprehensive health insurance (medical, vision, and dental coverage)
401(k) Retirement Savings Plan with 4% company match
Company-paid Long Term Disability Insurance
Generous PTO plan + 12 paid holidays
Professional development & education opportunities
Fun company events


Additional Information

Schedule: this is a full-time, exempt position working Monday to Friday, roughly between 8am - 5pm
Location: this is a hybrid role, requiring at least three full days per week in our Seattle office (in North Queen Anne). During the first 90 days, additional time in the office is expected: four to five days/week, with some scheduling flexibility.

Keywords: Pilot Ventures LLC, Shoreline , Senior Bookkeeper - Property Management, Executive , Seattle, Washington